We are currently looking for a full-time Executive Assistant to provide support, as well as act as the lead on various projects assigned. This job requires strong organizational and communication skills as well as the ability to assess and deal with daily tasks and see them through to completion. The Executive Assistant must be a self-starter and work independently with attention to detail.

  • Critical Thinking Skills*
  • Thrives in Busy, Nimble, Dynamic Environments*
  • Natural Born Problem-Solver*

As Executive Assistant:

  • Maintain calendar, scheduling meetings, and conference calls
  • Being the liaison and communication between specific Teams, and company wide (In Vietnamese and English language dialogues)
  • Handle confidential and non-routine information and facilitate communication between appropriate departments
  • Scheduling domestic and international travel arrangements and preparing detailed itineraries
  • Provide administrative support in preparation and planning for meetings and gatherings in-house and/or outside the office (correspondence, planning, scheduling, coordination of trips / meetings / events, catering, etc.)
  • Word document production/preparation and PowerPoint presentation support (some photoshop editing abilities are a plus)
  • Reviewing, preparing and managing expense reports
  • Work closely with Managers to make sure thank you gifts, birthday gifts, and various gifts, etc. are purchased and wrapped
  • Assists with miscellaneous reasonable personal errands and tasks as needed

Tech/Social Media Savvy – Our business consults with various companies and projects online. It is critical that you have a comfort level and skills using online systems and have a working knowledge of today’s technologies.

  • At least 2+ years of administrative support and/or project management experience
  • Ability to engage with staff and management at all levels of the organization
  • Ability to practice discretion and professionalism with sensitive information
  • Strong multitasking and time-management skills
  • Confident in publishing to social media platforms such as facebook, instagram, google and twitter
  • Warm, welcoming, and collaborative approach
  • Independent thinker with the ability to take the initiative
  • Proficient in MS Office applications

Position: Executive Assistant

Location: Ho Chi Minh City, Vietnam

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